Contract Administrator

Here’s what we are about.

Gibbs Gage Architects is one of Western Canada’s largest architecture firms offering services in architecture, interior design, and urban design. Working from our office in Calgary we continue to be involved in some of the most exciting projects in Western Canada. Gibbs Gage Architects is an Alberta-based architectural and design firm with 39 years of experience in Western Canada. We work on a variety of projects across all different sectors, including well-known destinations like Brookfield Residential YMCA at Seton, the Trades & Technology Complex at SAIT, Project Thrive and the Dorian Hotel in Downtown Calgary, among many others.

We are proud of our work and our people. We take great care to hire amazing individuals who are motivated to build their career with us. Our firm is focused on developing an energetic, fun and diverse work atmosphere, with the opportunity to contribute to an ongoing legacy. Our culture acknowledges the importance of family and individual health. We believe in the culture we have created, committed to promoting equality, diversity and inclusivity.

Job Description

Reporting to the Managing Director of Projects you will work with clients, municipalities, project manager in the preparation and review of Contact Documents and resolving contractual and construction issues.

Key Responsibilities:

  • A Contract Administrator will be responsible for the administration of small to medium sized projects and support to a Senior Contract Administrator on selected large projects.
  • Maintain regular communication with project managers, designers, field inspectors, contractors, property owners and clients daily throughout the construction period to ensure project goals are met
  • Establishment and maintenance of logs, registers and filing systems
  • Review plans, specifications, and contract and present and explain contract condition and details to project stakeholders
  • Ensure that the contractor follows legal requirements, owner specifications and government regulations at all times.
  • Oversee change requests and claims
  • Ensure staff complete tasks in accordance with safety policies, procedures and legislative requirements
  • Preform all work in accordance with the company’s policies
  • Lead by example in all areas of work

Skills & Experience

  • A Contract Administrator should have a minimum of 5 – 10 years’ experience in a Contract Administration role. These requirements are also subject to review by GGA management upon the 3-month probationary period
  • Experience with contract administration documents
  • Excellent organization and prioritization skills with the ability to work independently
  • Strong skills in conflict resolution
  • Strong attention to detail
  • Excellent English written and verbal communication skills
  • Proficient with MS Office applications including Word, Excel, and Outlook
  • Valid class 5 driver’s license

Resumes should reflect an excellent track record of project success working within an Architectural environment. Gibbs Gage Architects offer a creative and rewarding work environment and an attractive benefits package.


Working at GGA is more than a job.

It is an opportunity to build a career in a collaborative and supportive environment where you are part of a team. Our values and operating principles stem from a people first approach where the respect for each of our team members and their family’s well-being comes first. We accommodate this through offering flexible work hours, 40-hours of flex time per year, a robust health plan and through social activities that encourage mental health and social breaks. This respect extends to our clients’ and consultants’ teams and fosters positive working environments on every project.

Equal Opportunity

GGA is an equal opportunity employer.

We work hard to enable our team members to succeed and, to that end, we prioritize attracting diverse talent and cultivating an inclusive environment that encourages collaboration and creativity.

We're committed to building a company and a community where people thrive by being themselves and are inspired to do their best work every day. All aspects of employment including the decision to hire, promote, discipline or discharge, will be based on merit, competence, performance, and business needs.

Please forward your covering letter and resume to